Monotasking is the new productivity hack
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Image by John Ragai used under Creative Commons License [/caption]
I wrote an article called an end to multitasking in 2011 (Link). It explains why multitasking is actually bad for productivity. So you should stop multitasking.
David Allen : How To Hack Your To-Do List
David Allen is the master of masters when it comes to simple and efficient productivity hacks. His Getting Things done is the no questions asked ultimate reference to handling your day to day work overload properly and elegantly.
Epipheo interviewed him about how to manage your to do list... It's also a 2 minute primer on GTD.
Worth watching.
Related Articles:
Play 2000 DOS Games for Free
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Image by Jeramey Jannene used Under Creative Commons License [/caption]
If been in the computing business for a long time. I remember the old "classic" DOS based games that provided hours or days of senseless fun. Sure you could download an emulator, find the games and run them but most people would quickly give up.
The Internet Archive has just added over 2,000 classic MS DOS games that will bring back memories of years gone by. The great thing is that you play these games via your browser instantly. No messy emulators to install or configure. Some games may not work properly but you have over 2,000 to choose from so go out and waste a couple of hours.
<img src="https://ekiledjian2.micro.blog/uploads/2025/61fa6dd09d.jpg" alt="">
Check out the catalog and play games here (link)
Google Cast is Chromecast for Audio to speakers, receivers and other tech
Google Cast for Audio is Google's famous ChromeCast tech updated for audio streaming to third party devices. By using the Cast button in supported apps (IOS, Android, browser), you will be able to send audio to any Google Cast for Audio supporting device.
We saw people "hack" ChromeCast dongles with HDMI Converters to create makeshift audio receivers using the cast protocol but this is a much more elegant solution and it beats the crappy audio quality of bluetooth.
Google says the first Cast for Audio speakers will hit US store shelves later in 2015 and that it has already signed up brands like Sony, LG, Denon and more.
I love the multi-platform nature of this technology. Let's see if it is as popular as the Chromecast or a failure like Android TV.
Download the "Here's the Metal Compilation" for free on Google Play
Google Play Music is offering the "Here's the metal compilation" for free. It is a 13 track album of heavy metal songs.
Download it for free here (Link)
My 6 best Android apps
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Image by JD Hancock used under Creative Commons License [/caption]
The Google Play Android App store has over 1M apps but there are a handful of apps I found really useful in 2014 and they tend to be the first apps on a new phone and the apps I use most often.
1 - Drippler
<img src="https://ekiledjian2.micro.blog/uploads/2025/17ce8a811d.jpg" alt="">
Drippler is a neat little app that provides reviews, tech tips, updates and app recommendations in a well designed easy to use Android app. This app is a must for anyone interested in Android.
Drippler will provide tips and app suggestions based on the device it is running on. It's simple and straight forward.
Get Drippler from Google Play here (link)
2 - Slice: Online Shopping Tracker
<img src="https://ekiledjian2.micro.blog/uploads/2025/22de3c0aee.jpg" alt="">
Slice is a helper app for anyone that makes purchases online (and who doesn't). At it's core, it is a fantastically full featured package deliver tracker that has push capabilities (no more checking 5 online package tracking websites). It supports most major US package delivery carriers such as : USPS, UPS, FedEx, DHL, OnTrac, Lasership, Prestige, Ensenda, and more
In addition to tracking packages, it tracks recalls to see if anything you bought has been recalled or if the price has dropped (helping you claim under price match policies).
If you are in the US and use Android, you should download this now.
Get Slice from Google Play here (link)
3 - Agent - do not disturb & more
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Anyone that has met me in the last year, that uses a non Motorola Android device has heard me recommend this app. It is a must. Everyone that tries this app loves it.
It basically gives you some of the functionality that has made Motorola phones so popular. It is a smart background agent that automatically changes phones settings to save battery, prevent distracted driving, remembers where you parked, silence your phone when you are in meetings or sleeping (except for urgent calls), etc.
The Drive Agent is triggered by your cars bluetooth connection or by the motion of your car. It can be configured to read your SMSs, allow you to respond by voice or auto-respond to callers/texting letting them know you can't answer now because you are driving.
The Battery Agent is triggered when your battery drops below a certain threshold and allows you to turn off blutooth, dim the screen, etc. Everything comes back to "normal" when you charge your device automagically.
Meeting Agent knows when you are busy (based on your calendar) and then switches your phone to either silent or vibrate. You can specify your work week (days/hours) so it only applies during these windows.
Sleeping Agent allows you to automatically silence your phone when sleeping. You can configure different times for different days. It can auto-respond to callers/texters letting them know you are sleeping. You can specify which contacts can "wake" you.
Get Agent from Google Play here (link)
4 - Time Hop
<img src="https://ekiledjian2.micro.blog/uploads/2025/848cdd8cc0.jpg" alt="">
There was a fantastic online picture storage service (now gone) called Everpix. One of the coolest features they had was a flashback feature where you received an email everyday highlighting a picture from that day a week ago, a month ago, a year ago, etc. It was a great way to relive some of your past moments captured in photos.
Time Hop is a similar concept except it does this for all your social media networks. It brings back this day from your past by surfacing posts and pictures from your various networks: Phone, Facebook, Instagram, Twitter, and Foursquare.
Get Time Hop from Google Play here (link).
5 - Lastpass
With all the hacks and breaches, you should already be using long unique passwords for each internet site you are registered with. Obviously keeping all of those in your head doesn't work otherwise your passwords aren't unique enough. Enter LastPass. It is a fantastic cross platform password manager that costs just $12 a year.
6 - Evernote
I love Evernote and everyone should have it, use it and love it.
Effective Executives Lead By Example
Close your eyes and think back to an executive you worked with (or for) that was truly inspiring. Someone so incredibly motivating that everyone around him/her seemed to work better, faster and more efficiently. What did this person possess that motivated everyone around them?
When you meet someone like this (and they are few and far between), it feels like they were born for that job. But as explained in my previous article (Answering the most important leadership questions (Link)), these leaders are made and are not born with these skills.
Effective leadership can be summed up in a few simple concepts:
- an effective leader knows what has to happen (strategy)
- an effective leader knows how it has to happen (operational excellence)
- an effective leader knows who has to make it happen (people management)
- an effective leader can let it happen by removing red tape and providing executive sponsorship (accountability, enablement, responsibility)
If you want to become one of those much needed leaders, you need to honestly assess your current skills gap and build a roadmap to acquire the missing knowledge. When was the last time you really took time to improve yourself?
Perform (or ask a superior to perform) a true and honest 360 evaluation for you. This evaluation should include feedback from colleagues, employees, bosses, clients and anyone else you work with. This is a great way to determine if you have any misconceptions about your skills. These evaluations also help you identify your real weaknesses (things you may not even know or realize yourself).
My 7 Favourite Travel Gadgets of 2014
1 - Une Bobine
Une Bobine is an iPhone or Android charging cable on steroids. It has a strong and flexible cable that allows you to position your device in any position you want. It can be a base, coil around another item and even be used as a smartphone stand in your car.
Even when not being used to charge, you can use it to hold your smartphone for a video conference or as an impromptu tripod for taking that perfect picture.
$35 on Amazon (link)
<img src="https://ekiledjian2.micro.blog/uploads/2025/fbe7d953c3.jpg" alt="">
2 - Personal Travel Humidifier
Airplanes are dry. Hotels are dry. Travelling causes skin dryness, throat dryness, and many frequent travellers complain it prevents them from sleeping. Enter the Violife Personal Misting Humidifier. It is a self contained travel friendly unit that converts its 27-ounce refillable water bottle into gentle glorious steam (you can also use some standard water bottles).
$39 on Amazon (link)
<img src="https://ekiledjian2.micro.blog/uploads/2025/c3e79bf7ab.jpg" alt="">
3 - MiiSTS pocket friendly products
I have written about travelling carry-on only over and over. I hate checking in luggage because it forces you to wait at your destination, you risk losing your bags and usually get you get subjected to a more serious security screening.
Carry-on only means you have to take small amounts of everything but sometimes it is difficult to find what you want in small easy to travel with containers. This is where MiiSTS comes in.
It is a line of credit card shaped products that are flat, small and easy to carry. Each product offers about 150 uses (or sprays) and meets TSA travel requirements for per product quantity.
They offer:
<img src="https://ekiledjian2.micro.blog/uploads/2025/54224312b5.jpg" alt="">
4 - Jackery Bar Premium external battery
There are lots of great external battery options available in the market and the 2 that I really liked this year are the Jackery Bar Premium and the LimeFuel. Both were tested and offer the marketed battery capacity. They are both well build and durable (which isn't the case for most cheap battery products). I have had a chance to travel test both and they both survived extremely well going around the world.
I chose the Jackery simply because of it's metal body and premium internal battery. The Jackery Bar Premium comes in 6,000 mAh capacity which should be enough for most business travellers. The built in USB port provides 2.1A of power which means it can fast charge most smartphones and tablets (most cheaper products only output 1A). Jackery uses Panasonic batteries and charging micro-controllers which means you will get the charge capacity and charge cycles promised (my testing confirmed their numbers).
$29.95 on Amazon (link)
<img src="https://ekiledjian2.micro.blog/uploads/2025/a0f1827176.jpg" alt="">
5 - NomadKey USB and Lightning cables
I have had a pair of NomadKey USB and lightning cables tethered to my house keys for about 8 months now and they have performed exactly as described. This are small easy to carry cables that are always with you.
The Lightning cables are Apple MFI certified so no worries about compatibility. My only gripe is that they are experiencing growing pains and a christmas order (placed Dec 5) still hasn't been delivered. Their customer service is good and they did promise to send a replacement ASAP.
<img src="https://ekiledjian2.micro.blog/uploads/2025/c05deb4fdb.jpg" alt="">
6 - Belkin 3 port power outlet
I reviewed this in April (link) and think every business person should always travel with a power outlet strip. I have used it over and over.
I recommend the 3 outlet version with 2.1 A dual USB ports.
$19.35 on Amazon (link)
7 - Grid IT Cocoon organizer
It is an easy way to keep your "stuff" organized when you travel. They offer different sizes and colours.
OLight S15R Baton rechargeable pocket flashlight review
Flahlights are very important to me. They are incredibly useful when camping, travelling or for survival situations. I carry a small pocket flashlight with me as part of my EDC (Everyday Carry) kit. Until recently, my favourite brand of flashlight has been Thrunite. Thrunite offers well built flashlights at competitive prices. A friend introduced me to OLight and these guys make incredible products.
This review is about their S15R Baton pocket rechargeable flashlight. The R means rechargeable (as you probably guessed) and the unit comes with a magnetic USB powered charging dock. The end-cap of the flashlight has a strong magnet which mates with the USB charging base very well and it seems to use conductive charging.
<img src="https://ekiledjian2.micro.blog/uploads/2025/c5e68c2e94.jpg" alt="">
Rechargeable means you won't be fumbling for batteries in the dark. It means the battery will last longer than disposable batteries and it means I can use my OrangeJoos (link) solar charger to recharge my flashlight when camping or in a survival situation. All very good characteristics.
The USB dock is made from plastic and is very simple. One port connects the dock to a USB charging port (computer, solar charger, external battery pack, wall outlet, etc) and it has another USB port called Extended which allows you to daisy chain another device that can charge simultaneously. The reality is that I don't like to daisy chain charge any devices because you will charge them at the rate of the slowest device and this is no exception. That USB extension port is nice to have in case but not something I would use regularly
<img src="https://ekiledjian2.micro.blog/uploads/2025/d093b37d69.jpg" alt="">
The user interface is very simple and consists of a top switch that switches the light into one of 3 modes. If you hold the button while the light is on, it will cycle through the Low, Medium and High settings. When you release the button and chose a mode, it is remembered and the next time you turn on the device, it will start in that mode. Let's say the last mode you used it in was low or medium but you want to turn it on in High powered mode, simply double press the button (when the light is off) and it will switch to on in high powered mode.
One additional nice design choice is to surround the power button with a solid metal ring which protects it from accidentally turning on in your pocket. Nice design touch.
The front panel is actually anti-reflective coated tempered glass which means most of the light is usable. Cheaper products use plastic.
Use and testing
I had a chance to compare the S15R to the various other flashlights I own from Phoenix, Thrunite, Led lenser, Maglite, etc.
The minute you hold the S15R in your hands, you can feel the quality aircraft grade aluminium construction. It is solid and fairly drop resistant. When you press the button, it makes a satisfying click.
the body is textured which means you have a good solid grip even when your hands are slightly wet or with gloves.
Unlike many of its competitors, even the pocket clip is built extremely well. Whereas most clips can easily be removed with the slightest pressure, this thing holds on for dear life (which is fantastic).
When the battery starts to get low, a light around the power switch will glow red (which is a nicer way of finding out its recharge time rather than waiting for the light to dim and die).
The magnet on the tail cap is used to hold the device onto the charging dock but it can also be used to hold the light on other metallic surfaces when working.
I know companies are in a lumen race but the reality is that the high powered mode of this flashlight (280 lumens) is powerful enough to illuminate any non-tactical situation. It is actually brighter than I would typically use while camping or when rummaging in a dark area. I found myself using mode 2 very often which provides a clean 70 lumens of light ad gives you 4 hours of use from a single charge.
This isn't a tactical light but a fantastic EDC light that you will use over and over. It is a device that will last many years with minimal maintenance and if the battery every get's weak, you can easily buy a replacement online.
Olight S15R is now my EDC light (the one I carry with me every day) and it is the one that made me switch from Thrunite (as my preferred brand) to OLight.
$220 worth of Android app free on the Amazon app store
Just in time for the holidays, Amazon is offering a staggering $220US (link) worth of Android apps for free. Some are great, some are bad, but all are free.
Some of the more notable apps (being given away are):
- Plex client for Android
- Splashtop remote desktop
- Sonic the hedgehog
- Fleksy keyboard (awesome by the way)
- DJay 2 (DJ app even amateurs can use)
- Andry Birds Space (ad free)
- much more
Go check it out while the getting is good (link).
Quote about planning
If you don't know where you are going, any road will get you there. - Lewis Carroll
How do I start using GTD?
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Image by Riccardo Cambiassi used under Creative Commons License [/caption]
It goes without saying that the real first step is learning about GTD. The best way to learn it is to pickup a David Allen GTD book and go through it at least twice. You should plan to re-read it at least once a year as a refresher.
Once you understand GTD, it's time to get started and the first thing you will need is a way to make a list. The most time consuming startup task is dumping everything from your brain to paper. This step means you will likely become unavailable to the world for a day and dump. You will have to go through past meeting notes, your email and calendar system, and anything else where you may have made commitments.
Once you have dumped everything you can onto into your massive list, it is important to continue adding items regularly. Use your capture system to capture to dos immediately and then periodically go through your capture system and move the items through the GTD process.
I use my weekly review to move items through the GTD process and to capture anything I may have missed.
The biggest stumbling block to getting started with GTD is this first initial big brain dump. People get overwhelmed thinking about everything they have to capture. They worry about forgetting important things so they just find excuses to not get started. For me, this is a great reason to get started.
Remember that once you have everything listed down, you can then tackle each one individually and decide what it is, and how you should handle it. A much more zen way to handle the process of time management.
Did iCloud just get hacked?
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Image by Johan Viirok used under Creative Commons License [/caption]
Ordinarily, a bad actor would have to steal some of your information before breaking into your 2-factor protected iCloud account. They would need your AppleID, your password and a 2-factor authentication code (or a digital token stolen from an authenticated device like a laptop or desktop).
Now everyone's favorite russian purveyor of fine cracking software, Elcomsoft (link), has a tool called Phone Breaker. This new software requires the aforementioned information but then creates a permanent authentication token which means they won't have to re-authenticate until you change your password.
It also has a long list of "wonderful" features to make stealing information easier. Sure law enforcement uses this but does anyone believe they use it for legal purposes with a warrant or that other more nefarious bad actors won't use it?
What are the best tools for implementing GTD
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Image by becosky used under Creative Commons License [/caption]
A question I get asked very often when people realize I use the Getting Things Done system to organize myself is
“What is the best tool to implement a GTD system?”
And the magical answer you are waiting for is..... It doesn't matter. The importance is that you have a tool where you can offload it from your psyche.
Your tools can be as simple as paper, pen, folder and in baskets all the way to super modern hi-tech tools like The Brain. Experienced practitioners will usually choose a specific tool for each of the main GTD functions.
As an example, in the GTD methodology, you need some kind of filling system for Reference. Some people, even David Allen, use a traditional filling cabinet and folders. Over the years I have tried different systems and have settled on using Evernote for my Reference system.
<img src="https://ekiledjian2.micro.blog/uploads/2025/e16e608c9b.jpg" alt="">
This doesn't mean Evernote is necessarily the best tool for the Reference system in GTD but it is the easiest and best for me. Its the one I chose after testing various systems. Remember that your tool shouldn't be more complicated than the function you are trying to perform.
Evernote is also my capture and Tickler system.
Don't forget that the core of GTD is lists (such as Next Actions, project, Some Day, Waiting for, etc). Lists are a simply thing and can be done and easily maintained on paper, on your smartphone's free note taking app, in Evernote, Google Keep, Workflowy, etc. The success of a GTD implementation is not the tool but rather the process.
Some newcomers to GTD falsely believe that getting a "GTD purpose built tool" will make them better GTDers fast. This is false. If you never drove a stick shift and I gave you a Ferrari, chance are you wouldn't get very far.
The worst thing you can do it try to learn GTD at the same time as you are trying to learn a new tool. This is a recipe for disaster. Once you understand the different requirements of GTD, ask yourself which of your existing tools can help you?
Once I started really understanding GTD and became very proficient at it, I then started testing various tools to see if I could become even more productive. I tried several dozen tools and eventually came back to my original basic toolset of Evernote and my iPhone/iPad.
Remember that the most important element of GTD is keeping things simple. Don't try to over-complicate a methodology that tries to simplify your life.
Related Articles:
How BestBuy is preventing the sale of Google's Chromebooks
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Image by John Karakatsanis used under Creative Commons License. [/caption]
What is a Chromebook?
Google's Chromebook is a specially designed internet connected computing device that run the search giant's ChromeOS operating system. Gartner, an industry think tank, believes Chromebook sales will triple to 14.2M units by 2017 (link).
Chromebook were initially seen as the reincarnation of the dreadfully crappy netbooks so sales were slow but today many mainstream consumers see it as a viable alternative to expensive and difficult to maintain traditional desktops and laptops (running Windows or MacOS).
Manufacturers have really jumped on the Chromebook bandwagon by designing and selling well built, thoughtfully designed devices at very reasonable prices (HP, Dell, Acer, Asus, Samsung).
As consumers rely more and more on internet based services (instead of traditional PC installed fat applications) the transition to these types of internet terminal devices becomes a much easier proposition.
Microsoft is now seeing Chromebooks as a real threat to its long term profitability and is trying to fight back by offering $0 Windows licenses on certain lower spec small screen devices. We have seen a handful of OEMs jump on the small free windows license bandwagon but it still hasn't set the world on fire. Microsoft should be worried because not only as consumers starting to move to Chromebooks but many schools are choosing to equip their students with them. They are cheap, low maintenance and kids aren't walking around with $600 highly desirable iPad tablet in their backpacks (making them targets for theft).
What can BestBuy do?
I went to a local BestBuy on Friday to pickup a tablet and while I waited for a rep in blue to serve me, I listened in on an interesting conversation between a BestBuy Canada associate and a customer.
A mid 60's year old man had come into a local BestBuy store to look at the various Chromebooks. He explained to the rep that he had basic needs to browse the web and his son had recommended he get a Chromebook.
The rep started to explain how that was a bad idea. He explained that Chromebooks were underpowered glorified browsers. He then asked the customer if he would ever need to write documents using Microsoft Word and the customer said he does need need to write basic letters a couple of times a year. The rep then asked if the customer wanted to hookup an external display and the customer said yes. The rep then said for these reasons, he doesn't recommend a Chromebook and instead recommends he buy a $1000 Macbook Air.
Now I use a Macbook Pro at home and absolutely love it but man was this rep wrong. At some point the rep went to help a colleague find an item in the back store, at which time I interviewed. I explained how the Chromebook works, the fact that the device requires no maintenance. I explained that ChromeOS is much less susceptible to virus' and that in the event he "breaks" something, he could recover the machine to factory new in under a minute using PowerWash.
I explained that Google offers a free online Word processor and showed it to him on one of the demo machines. I then explained how all of Google's services (including Google Play Music) work perfectly and seamlessly on the Chromebook.
I explained how you could hook up an external screen using the Acer C720P's HDMI port (which was the device he was standing in front of). I the walked him through the process of sending content to his TV using the $30 Chromecast.
Finally I showed him the remaining ports, explained how he could use this device to backup his pictures to the Google Cloud, explained how to hookup a printer using Google Cloud Print and the guy was sold.
A couple of minutes before, the customer was about to walk out of the store empty handed ($1000 was more than he wanted to spend) and now he was asking the associate for 2 Acer C720Ps.
If Google wants the Chromebook to succeed, they need to work with their partner retailers to ensure all of the associates at least have a basic understanding of the technology. They should also offer free only courses on how to use a Chromebook and how to perform common important everyday tasks (setup a printer, connect a screen, stream content to a Chromecast, etc).
Quote about the possible
"Clear your mind of can't" #quote #selfimprovement #best #success #leadership
<img src="https://ekiledjian2.micro.blog/uploads/2025/0584760a20.jpg" alt="">
Upcoming events in 2015
I will be a panelist at the CIO Summit in Montreal on Feb 9 talking about "Cyber Espionage and the Advanced Persistent Threat" (http://www.ciosummit.ca/agenda.php) .
I will be moderating the CIO Event security panel in San Francisco Feb 17-18 about Espionage and Cyber Security (http://sanfran.cioevent.com/site/HomePage/)
I love meeting all of you . If you are attending or will be in the area, pass by and say hi!
Canada's Anti Spam Law (CASL) and what it means and CASL 2.0
Over the last month, I received several emails asking me about CASL (the Canadian Anti Spam Law) which went into effect July 1 2014. The purpose of CASL is to protect consumers from unsolicited email messages.
“Nothing in this article should be construed as legal advice. Always check with a qualified legal professional.”
What is CASL
There are well written white papers by lawyers that provide the legal perspective on CASL and how it impacts business'. If that applies to you, you should go find and read some of those. The Canadian Anti-Spam Law was designed to protect canadian email addresses (.ca) from receiving unsolicited commercial messages. The main drivers are:
- Consent : the sender needs to secure and record detailed explicit consent from the recipient that they want to receive your marketing content
- Identification : The law required that you clearly identify who is sending the message and who it is being send on behalf of. The recipient must have a way to easily reach you.
- Unsubscribe : The recipient must have a simple and clear way to unsubscribe from your mailing list.
Each message you send must contain Identification and unsubscribe.
Not only email
Legislators made sure CASL protect canadians from multiple mediums of commercial message delivery including emails, instant messaging, social media, etc.
Assume this applies to all mechanisms you use to contact a customer for marketing purposes.
Does this CASL apply to me?
Let me keep this simple... CASL applies to any entity pushing a marketing message and you should plan on adhering to its standards.
Does CASL apply to not for profit organizations?
As currently worded, the law provides an exemption for government certified charities performing fund raising through emails. Conversely other revenue generating activities are not exempt.
The identification and unsubscribe requirements of the law apply to not for profits also.
If you want to add subscribers from one list to another, then you will need explicit consent.
Non commercial messages (aka regular business type emails) are not covered by CASL.
You can learn more on the government's website (link)
CASL and email address harvesting
A practice used by some email marketers or resellers of marketing lists is to harvest email addresses using electronic programs to collect email addresses from websites, mailing lists, forums, etc.
CASL amends PIPEDA to forbid the activity of email harvesting.
CASL 2.0
January 15 2015 an additional provision will go into effect called the Computer Program Rules. This new provision will require express consent before the installation of a computer program on someone's PC, smartphone or other electronic device.
This new wave of CASL comes with very stiff penalties that can reach $10,000,000 for companies. This new wave goes beyond Canadian borders. It applies to organizations (can be located anywhere) installing programs on a computer located in Canada or to Canadians installing program on computers outside of Canada (or under the direction on someone in Canada).
This section of CASL is fairly complicated so I will let you research the interwebs for additional information if you think it applies to you.
CASL Best practices
In addition to following the CASL requirements stated above, many organizations are also verifying receiver interest in their messages every 6 months.
Organizations that can prove that they have an existing business relationship will have 3 years to comply but industry best practice says you should plan to comply immediately.