Is it time for red wine in a can?
Lots of food products come in cans from soups to nuts to vegetables to cola. Now you can buy real Oregon based Underwood pinot in a can.
Why would they "bottle" their wine in a can you ask? They feel this beerification makes the wine more accessible, easier to transport and more approachable (less pretentious or Nigel Mastercard-like).
For my eco friendly readers, Union Wine also believes this is a more eco-friendly approach and it is also const efficient for them. They claim all of this can goodness without sacrificing the taste.
Interested American readers can pre-order their own stash by visiting the "brewer's" website. (link)
Eat your hashtags
Everyone is trying to capitalize on the success of Facebook and Twitter but this is the first time I see a food company trying to do it. BirdsEye is create a new product called Mashtags (Mas#tags). tIt is a potato based snack that will provide your government recommended daily intake of #, @, <3 and other familiar social media shortcuts.
UK residents will be able to chow down on these gr8t treats in March for £1.75 a bag.
Via : PocketLint
iCup for the ultimate iFan in your life
Apple has regular users that just find the platform more convenient then they have super fans. These are people that eat Apple, think Apple and dream Apple. They are the ultimate fanboys. One such fanboy is designer Tomislav Zvonaric who created the work of art you see above. It is his homage to Apple. In true Apple fashion, he has spent considerable time working out even the smallest of details (look at the spoon or the leaf handle).
The saucer isn't just a regular plate. It is a USB connected hotplate to keep your beverage nice and toasty while you use your Mac to create your next masterpiece.
<img src="uploads/2025/cfa6e0b75f.jpg" alt="">
Unfortunately this is still a concept and it's doubtful Apple would ever approve this product.
Via FoodBeast
Telus updates its Travel Pass for Cuba
Canadians love to flock south during the winter to thaw out and get some colour. One of our favourite destinations is Cuba because its close and cheap. Now Telus has updated its Travel Pass for Cuba (offering more for less).
I am typically the first person to say "Unlock your phone and buy a pre-paid SIM when you land" but that simply isn't practical for Cuba so this is a nice option.
- $40 Plan - Get's you 50 minutes of talk, 50 text messages and 50MB of data.
- $65 Plan - Get's you 150 minutes of talk, 150 text messages and 150MB of data.
- $100 Plan - get you 300 minutes talk, unlimited text messaging, and 300MB of data.
This isn't cheap by Canadian standards, but it isn't expensive for Cuba. Cuba still uses satellite connectivity to the internet, so don't expect LTE type speeds.
Telus (link)
Media reports SEA stole 1M Forbes accounts
The Syrian Electronic Army has now [reportedly] stollen 1 million user credentials from Forbes.com.
Re/code (link) saw multiple tweets where the SEA took responsibility and published various screenshots as proof. Forbes has confirmed the compromise, they are recommending users change their password and they are implementing additional phishing controls (which is likely how they were compromised in the first place).
#Forbes users table(1,071,963 user-email-password) was dumped successfully, Anyone want to buy it? pic.twitter.com/QniuVosvcM
— SyrianElectronicArmy (@Official_SEA16) February 14, 2014
<img src="uploads/2025/2b931dab39.jpg" alt="">
We have access to bigger user tables than Forbes one but Forbes has been so unethical that they deserved it. #SEA
— SyrianElectronicArmy (@Official_SEA16) February 16, 2014
How Target knows you are pregnant through data analytics
We read about the "horrors" of online tracking everyday. We hear about how our privacy is being invaded by "big bad data hungry" online companies and what they could be doing with all that data.
Most consumers don't realize that they are handing over extremely personal information to retailers every time they do shopping. Retailers have jumped on the data analytics bandwagon and are collecting and analyzing this data in the hopes of determining what you want and when you want it.
Target is one such mega retailer that has figured our how to determine you are pregnant way before you start buying baby items
A NY times reporter did a fantastic story in 2012 about how Target (link) uses this data to lure in about-to-be parents right when they are most likely to become loyal shoppers. The reporter talked to a Target statistician, Andre Pole, about the signals that tip Target off. It is important to note that Target became much more secretive about its data analytics capabilities once that story was published. Understandably some consumers freaked out about all this.
Target, like most other retailers, assigns a unique key to each customer tied to their name, credit/debit card, email address of other unique identifier. This key is then used to associate all of the signals they collect about you (or buy about you). Andrew Pole performed some detailed purchase analysis using this key on customers that had signed up for the Target baby registry.
"[...]ran test after test, analyzing the data, and before long some useful patterns emerged. Lotions, for example. Lots of people buy lotion, but one of Pole’s colleagues noticed that women on the baby registry were buying larger quantities of unscented lotion around the beginning of their second trimester. Another analyst noted that sometime in the first 20 weeks, pregnant women loaded up on supplements like calcium, magnesium and zinc. Many shoppers purchase soap and cotton balls, but when someone suddenly starts buying lots of scent-free soap and extra-big bags of cotton balls, in addition to hand sanitizers and washcloths, it signals they could be getting close to their delivery date."
"As Pole’s computers crawled through the data, he was able to identify about 25 products that, when analyzed together, allowed him to assign each shopper a “pregnancy prediction” score. More important, he could also estimate her due date to within a small window, so Target could send coupons timed to very specific stages of her pregnancy."
Target started sending out pregnancy related coupons to these would be parents. Understandably some of them freaked out because they had not "done" anything to notify Target they were expecting. How did big red know?
To continue targeting these high value customers, they started mixing up coupon offers to confuse customers.
“Then we started mixing in all these ads for things we knew pregnant women would never buy, so the baby ads looked random. We’d put an ad for a lawn mower next to diapers. We’d put a coupon for wineglasses next to infant clothes. That way, it looked like all the products were chosen by chance."
This pretending to not know means customers are less likely to freak out but make no mistake, they know you are pregnant and are actively targeting you.
This type of profiling is done online and offline. It is done by Internet behemoths (aka Google) and traditional retailers (target). The only way to prevent it is to buy everything cash and ensure you never mistakenly provide them with any personally identifying information (email, address, loyalty card, etc).
Facebook knows when you're in love before everyone else
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Image by epSos.de under Creative Commons License [/caption]
Facebook and Google are data companies. They use have some of the world's best data scientists analysis their user data looking for patterns. On Friday, Facebook announced (link) that they can predict when 2 users are about to change their relationship status to "in a relationship".
3 months before a couple updates their relationship status on Facebook to announced their undying love, there is a steady increase in the number of timeline posts shared amongst the 2 lovebirds. This cross-posting will peak 12 days before the actual change is made. It seems once the relationship status is updated on Facebook, the number of timeline posts between the 2 drops.
"We observe a peak of 1.67 posts per day 12 days before the relationship begins, and a lowest point of 1.53 posts per day 85 days into the relationship. Presumably, couples decide to spend more time together, courtship is off, and online interactions give way to more interactions in the physical world."
<img src="uploads/2025/711f4f5f35.jpg" alt="">
Smart earbuds for music and exercise tracking
A Kickstarter project called ,The Dash, is offering the superhero of bluetooth earphones. The two small buds are packed with sensors such as an accelerometer, thermometer, capacitive touch, bone mic, Infrared LED and optical sensor and more.
All of this so you can listen to music (from a phone or from the onboard 4GB of storage) and track your exercise (speed, pace, distance, heart rate, oxygen saturation, etc.
It naturally blocks ambient sound (noise isolation) but can let through some sounds so you don't get hit by a car.
the product page spends a lot of time describing these interesting earphones that can be had for a mere $199 investment.
Kickstarter (link)
Sony MP3 Walkman sold in a bottle of water at gyms and pools
The Sony W series is a completely waterproof (up to 2 meters) mp3 player that Sony has been offering for a while. they actually market it for swimmers but its great for anyone exercising in wet, humid or outdoor environments.
The marketing whiz-bangs at New Zealand ad agency DraftFCB came up with an original bottled Walkman concept. The Walkman is sold from a vending machine stored inside a bottle of water.
<img src="uploads/2025/5391b4c754.jpg" alt="">
Sony has installed these vending machines in places where its target demographic likes to frequent (gyms, pools, etc). The packaging conveys a clear message that is understood immediately and they get a 100 points for originality.
Save money when renting a car
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Image by aldenjewell under Creative Commons License [/caption]
Renting a car while travelling often feels like getting a endoscopy done. It always feels like you get quoted one rate (in the ad) and end up paying 2 or 3 times as much. but why? Why does it cost so much and how can you save money on your next rental?
The catch
I used Avis.com and checked the price of a 7 day rental at LAX in July. $974.95 for the base rental but add all of the options and you end up at $1677.02. This is how they get you. They slowly convince you to add options which eat away at your credit card balance.
For this reservation, Avis is kindly offering these option:
- Loss Damage Waiver - $29.99 per day
- Personal Accident Insurance - $4 per day
- Personal Effects Protection - $2.95 per day
- Additional Liability Insurance - $14.80 per day
- Roadside Assistance - $6.49 per day
So far, we are at almost $400 for a 1 week rental but the fun doesn't stop there. Then they slap on the mandatory additional fees:
- Concession Recovery Fee (11.11%)- $153.46
- Customer Facility Charge - $10.00
- Tourism Assessment Fee (2.6%) - $25.35
- All taxes - $105
This adds another $294.46 to the rental. So we are ~ $700 in additional fees and taxes.
<img src="uploads/2025/5597d23658.jpg" alt="">
How to save money when renting a car
Shop early
Nothing beats elbow grease and you will have to work if you want to save money. Once you've locked up your travel dates, go on the major travel reservation sites (hotwire, expedia, travelocity, etc) and compare the different pricing options. If you are a member of an association (CAA, AAA, Costco, etc) check through them what kind of deals they offer.
Some deals are on price while others may bundle additional amenities (which still help reduce your overall price) like GPS rental, baby seat, free upgrade ,etc).
Avoid buying their insurance
Before you make your car rental reservation, call your car insurance broker and ask if your existing policy covers rental cars. IF you are travelling to another country, make sure your own policy covered you in foreign lands.
As a Canadian, I have a free option that covers me in the US and on rental cars. I just had to ask for it.
Make sure your insurance covers the full value of the car and that it also covers loss of use. If you damage a rental car, you will be charged for the repair plus any rental income the rental company lost because the car was in the shop.
When in doubt, its best to buy the rental company insurance (LDW).
The second type of insurance they are trying to sell is personal effect protection which covers your personal items stolen from the rental car. Typically your homeowner insurance offers coverage for this but you may want to double check. When I travel, I never leave valuable items in the car so I always skip this one.
Also check with your credit card issuer. Many credit cards offer complimentary LDW coverage if the entire rental amount was charged to it. The claim process is a little bit longer (than the rental company policy) but the money you save will be well worth the effort.
The Airport convenience fee
Often times you are charged concession recovery fees for airport pickups. In the above case it is 11.11% or about $150. when possible, try to rent your car off the airport limits.The extra couple of dollars in cab fair will be more than made up with the extra fees you are saving.
Be a snappy tourist
Anytime you are renting a car, you are responsible for it the minute you drive off the lot. If there is existing damage on the car you didn't notice, you will get stuck with the bill. The moral of the story is be anal retentive and examine the car with a fine tooth comb. Look for dings, scratches or discolorations. Have the agent add everything to your rental agreement and initial it with his name.
When I travel I always have a flashlight and use it to check tires, wheel well, undercarriage, everywhere. Do the inspection in a brightly lit location and take your time. Don't feel pressured.
Also check the inside. Is the interior in good condition. Is anything ripped, damaged or seem excessively used? Does it smell (if it smells bad or like smoke) you may end up being charged extra for cleaning. Look everywhere including the trunk. Is the spare tire there. A friend was charged a couple of hundred dollars because the spare was missing.
Anytime you find something, take a picture of it with your camera and make sure to capture some of the surroundings so its clear the pics were taken at the time of rental. These may be needed if there is a dispute.
Avoid accessories
Avoid buying or renting accessories from the rental companies, they are always excessively over-priced. Most companies charge $15 a day for a GPS when I can buy a GPS app on my iPhone for $40. They sell cheap low amperage USB lighter plugs for $15-20 (worth $5 in most electronics stores).
On a recent trip to Disney in Florida, they wanted me to rent a speedpass for the toll. I calculated that I spent about $14 on tolls and the device rental would have cost $55 plus the tolls.
Conclusion
For short trips, I try to avoid renting cars all together. When I don't have the choice, I shop, inspect and play hardball. Hopefully these tips will save you some headaches and some money on your next trip.
Now you too can smell like pizza
Do you have a pizza fetish. Do you eat, sleep and dream of pizza? Are you jealous of the pizza man because he always smells like fresh pizza pie?
Now Demeter brings you Pizza Cologne ($US20). What does it smell like? Tomato sauce, cheese and oregano. This is sure to make you irresistible to the ladies. surprisingly, the customer reviews are positive.
You can buy it straight from the manufacturer (link).
BBM 2.0 for IOS and Android coming today
Blackberry promised us BBM 2.0 early 2014 and it looks like they are delivering. The update is expected to be available on the Google Play store and the Apple itunes AppStore today. It wasn't available when I checked but they confirmed it is coming.
What does BBM 2.0 bring?
- BBM Voice : is a cross-platform VOIP system
- BBM Channels : is a twitter like BBM only one-to-many messaging system
- BBM Location: location sharing now available via Glympse
- Attachments: Ability to attach voice notes, calendar events and contacts to a BMM message
- Dropbox integration for file sharing
<img src="uploads/2025/6257d1128e.jpg" alt="">
So keep checking your app store.
Top 5 best disposable AA batteries money can buy
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Image by deanj under Creative Commons License [/caption]
One of the questions I get asked the most is about what batteries types and brands readers should buy.
I wrote an article in December (link) explaining the difference between high/low drain devices and when you should use alkaline/lithium batteries.
I'll wait here while you go and quickly read that article... Go on... I'll wait. OK. So my top 5 favorite batteries are:
- Energizer Ultimate (Lithium)
- Energizer Advanced (Lithium)
- Duracell Quantum (Alkaline)
- Duracell Ultimate (Alkaline)
- Kirkland signature (Alkaline)
How did I build this list? Easy I did real world tests. I bought the freshest batteries I could find (about 20 different brands from name brands to store labels) and then I performed the following tests:
- hours of use in a incandescent bulb Maglite flashlight
- hours of use in a LED bulb LedLenser flashlight
- number of pictures in a point and shoot camera
- hours of use in a kids toy
Above you see the very best performers in the disposable battery category. Good rechargeables typically perform best in high drain devices but that is a different article for a different day.
Related Articles:
How to open a Finder window with a keyboard Shortcut
On a Windows 7/8 computer, I can press the Windows Key + E to open a new explorer window. I couldn't find an equivalent shortcut on the Mac so I created one. If you're looking for a quick way to open a finder window, here are the steps:
Open System Preferences
Search for Keyboard shortcuts
In the Keyboard window, Choose App Shortcuts
<img src="uploads/2025/876674fab8.jpg" alt="">
Click on the plus sign to add a new shortcut
And create a shortcut with this information
<img src="uploads/2025/975afd9f7d.jpg" alt="">
For the keyboard shortcut, choose anything you want (as long as it is not already taken). I chose the same shortcut as a Windows machine.
Now every time I use that shortcut, a new Finder window opens up without having to click on the finder from the dock. Joy!
How gym's can protect your locker
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Image by West Midlands Police under Creative Commons License [/caption]
Like most of my readers, I am trying to live a healthier life by (trying) to eat better and going to the gym. Over the years, I have spoken to dozens of gym owners after some type of locker robbery and most have admitted now knowing what to do.
I believe I have a good solution to this problem that I wanted to share. As the Chief Information Security Officer for a large multinational, my team is constantly searching for new mechanisms to protect our company assets. One technique in a security teams arsenal is a fly-trap called a honeypot.
"honeypot is a trap set to detect, deflect, or, in some manner, counteract attempts at unauthorized use of information systems. Generally, a honeypot consists of a computer, data, or a network site that appears to be part of a network, but is actually isolated and monitored, and which seems to contain information or a resource of value to attackers. This is similar to the police baiting a criminal and then conducting undercover surveillance." - Wikipedia
So how do this apply to protecting a locker in a gym?
Deter, Detect and Respond.
The first step is to install a highly visible centrally located sign (or signs) in the locker room that says:
"This gym uses surveillance techniques to protect the property of its customers. Random lockers in this locker room are rigged to alert us of a locker break-in and to capture video of the perpetrator. All evidence will be handed over to the police for immediate action".
The system relies on discouraging half hearted thieves and on detecting the real problem cases.
As a gym owner, you randomly select a couple of lockers (changing the locker and lock daily) in which you install an always recording video system (can be cheap WIFI based video cameras), and a motion detection alarm (that is triggered when the door is opened).
Most people will read the sign and control the urge to steal. The real thieves may actually trigger the system but now you have a video snapshot of the person and an audible warning.
What kind of camera?
Any WIFI camera where you can record the video feed works. An example of a good pick would be the Dropcam Pro with Cloud Recording feature turned on (link).
<img src="uploads/2025/3cf846f02a.jpg" alt="">
Conclusion
I believe gyms around the world can take better care of their patrons property by implementing this simple trick. Hopefully some of my local gyms will read this article and try it out.
Is [add name] down for everyone or is it just me
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Image by arkaitz.zubiaga Under Creative commons Lincese [/caption]
We have become increasingly dependant on our online services and when they go down , we are lost and the world loses meaning. Ok.. maybe its not that bad but we still want to know whether the service is down or it's just us.
The next time your online service isn't working, check out their online services status dashboard and rest easy knowing its not your fault (unless your internet is down, in which case you should panic).
Is WhatsApp down?
<img src="uploads/2025/a2917e5d11.jpg" alt="">
You can check the status of the WhatsApp service by visiting their special Twitter account page (link)
Is Google Apps down?
<img src="uploads/2025/6bea28ff50.jpg" alt="">
You can check the status of Google Apps services by visiting their special Service Status Dashboard website (link)
Is Microsoft Live Down?
<img src="uploads/2025/bf31e24935.jpg" alt="">
You can check the status of Microsoft services by visiting their special Service Status Dashboard website (link)
Is Apple down?
<img src="uploads/2025/4f39b082b8.jpg" alt="">
As a Macbook owner and an iPhone user, I get the a cold sweat down my back when key Apple services are down. Is iMessage down or is it just me? Is Facetime down or is it my internet connection?
All good questions that can be easily answered by visiting Apple's detailed service status dashboard site (link).
Is Twitter down?
<img src="uploads/2025/0e17a14c6f.jpg" alt="">
Everyone loves Twitter and it now breaks news faster than any other news distribution outlet. When it goes down, many news agencies panic. If you want to know if Twitter is really down, head over to their service status page (link).
Is CloudFlare down?
<img src="uploads/2025/6e29e7e956.jpg" alt="">
CloudFlare has become the last line of defence between many small or medium internet sites and hackers. Do you want to know if their service is operating fully, check out their special webpage (link).
In the above image, you can see a couple of sites re-routing traffic to other locations. This could be because of scheduled maintenance.
Going Paperless Part 5 - Backing up your data
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Image by Martinluf under creative commons license [/caption]
First go here and read my article on the 3-2-1 backup rule.
There are 2 types of backups:
- Offline backups
- Online backups
<img src="uploads/2025/0c21103e22.jpg" alt="">
An Offline backup is simple, it is an external hard disk or USB key you use to periodically keep an extra copy of your data. As an example you plug it in once a week to copy the information over then unplug it. The problem with this model is that you may forget to backup your data or the data loss may happen just before you back it up therefore you may lose all the data you created since your last backup.
An Online backup comes in 2 forms:
- Hot online backup
- Cold online backup
For Mac users, a hot online backup is like Time Machine or Dropbox (for everyone). This is a drive that is mapped to your computer where the information stored therein is replicated out to the cloud.
<img src="uploads/2025/5e2e302f45.jpg" alt="">
With the recent rash of Cryptolocker, we learned about the risks associated with hot online backups. This is certainly a better option than no backup but Cryptolocker discovered these backups (because they have mapped drives) and proceeded to encrypt your information unless you paid their ransom.
Cold Online backups are services like (Carbonite, Backblaze or Crashplan) that backup your data using a local agent (and not by mapping a drive letter on your computer). These types of backups provide the benefit of a second or third copy of your data and they protect you from malware like Cryptolocker because these nasties can't directly access your backed up info to harm them. Plus since these backups are automated and near-time after a file is changed or added, there is no risk of forgetting to backup.
My recommendation is to follow the 3-2-1 rule mentioned in my other article. My setting is something like this.
- My main data is on my computers SSD.
- I replicate that document management structure in Evernote as a second copy
- I backup my information to an always connected external hard drive (third copy)
- I backup my information to Backblaze (fourth cold online backup)
Cryptolocker is charging around $300 to recover you files but you could have bought 1 year of online cold backup (from any of the 3 listed above) for about $50 per year. Unfortunately once disaster strikes, your options are more limited and typically everything costs more (paying the ransom, sending your drive to a data recovery lab, etc). So backup first and backup often.
Going Paperless Part 4 - What to do with that PDF
So far we have:
- Reduced the paper clutter by throwing out needless items and switching from paper to digital where possible
- Bought a scanner and installed the scanning software
- Started scanning some of the paper and converting it to PDF
- Most scanners have an OCR option and that option should be enabled.
On the Mac
If you use a Windows PC, jump to the next section.
I recently switched my main everyday laptop from a Windows machine to a Macbook Pro. My Brother MFD was compatible and even had Mac software but I started using another app from the Apple Mac App Store called PDFScanner (link).
<img src="uploads/2025/92785ce202.jpg" alt="">
The reason I like the app is that it is fast and the workflow is quick.
There are many applications for Mac OS X that allow scanning of images or text. Most of them are however complex, slow or not really suited for scanning documents or letters. some of the features I like:
- Has built in multi-lingual OCR which works pretty well (English, German, French, Spanish, Italian, Dutch, Portuguese, Swedish, Danish, Norwegian and Finnish)
- Really simple interface to edit pages, move pages or delete pages.
- It automatically straightens pages and deskews the image
- The app is multithreaded which means it can scan, straighten, deskew and OCR all at the same time
- My MFD is a simplex scanner but the app allows me to perform fake duplex scanning. I scan all of one side, switch the papers and rescan. The app then intelligently resorts them into the appropriate order.
- Of course it supports my ADF
- I can import previously scanned PDFs and perform OCR on them
Naming Convention
Naming and standardization is something companies spend a lot of time thinking about because once you start it is difficult to switch mid-way to a new strategy. The easiest way to standardize your file naming is something like this:
YYYY-MM-DD-Category-Specific
As an example, I could do this for my internet bill
2014-02-06-Home_Internet-ElectronicBox.pdf
This way my naming is consistent. Finding items is easier. Sorting is easier. If tomorrow I switch my internet from ElectronicBox to Bell (as an example), I could simply rename the new Bell invoice
2014-03-06-Home_Internet-Bell.pdf
Same thing with Pay stubs. Most companies now provide electronic pay stubs (or you can scan them in). You can name them
2014-01-01-PayStub-CompanyName.PDF
But How do I store my scanned documents?
The simplest system is to mimic a physical folder structure on your computer (Windows or Mac).
You can create simple main folders (larger category groups) and then have more specific sub-folders for more granular control.
- Bills
- Home
- Car
- Purchases
- Taxes
- Tax Returns
- Invoices
- Pay Stubs
- Children
- School Stuff
- Arts and Crafts
- Special Memories
You get the idea. It is simple, functional and works on Windows, a Mac or Linux. I decided long ago to use Evernote as my central store and Evernote supports tagging of Notes. Each scanned document is a separate not with the appropriate file name. I add the file name as the Note name then tag the note with the appropriate tags. So a 2014 invoice for a home repair can be under a Bill-2014 tag and a House tag at the same time. Since multiple tags can be assigned to a single note in Evernote, this makes sorting documents even easier.
Article on how to tag information (link)
Google-ification of your document management system
Before Google's GMAIL email system, most of use were constantly trying to sort our emails using some sort of folder structure. How else were we going to find important emails in the future?
Then came the sultan of search and shows us the power of Google search for emails. This means you no longer needed to sort your emails because you could always use their powerful search to find whatever it is you need.
We can now apply this same concept to our document management system (kind of). You should still organize your scanned documents in some kind of folder structure but because we are OCRing all of the documents, we can also use the search function of the operating system (aka Spotlight on a Mac) or another dekstop search app to find the information we are looking for.
Since all my internet invoice is OCRed, Mac OS' spotlight search feature has indexed all of that wonderfully useful OCR information. So if I want my January Internet invoice from Electronic box, I could go through the folder structure and find it or I could search for ElectronicBox and January and 2014.
Resist the urge to spend
The internet is littered with apps or ebooks selling expensive Document Management systems. These may be worth it for a company or self employed professional but individual home users don't need it. Keep your system simple and your workflow clean.
Some apps (like PDF scanner in my case) are affordable and will really positively impact your system, others (like $150 software) may be cool but won't improve your system that much.
I do love evernote and do recommend it. If you are not afraid of cloud storage then take a look.
Going Paperless Part 3 - Choosing the best file format
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Image by xmodulo under Creative Commons License [/caption]
This article is going to be short and sweet. It will answer one question
"What format should I scan my documents to?"
Regardless of the scanner or scanning software, typically they can save documents in JPG, GIF, PNG, PDF.
The answer is PDF, end of discussion. PDF is an industry standard, allows for the inclusion of multiple pages and is accessible almost on every device in the world.
Unless your a multinational company, you don't have to worry about what version of PDF you are saving to.
Going Paperless Part 2 - Choosing the right scanner
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ImageTrac 5300 [/caption]
Before we talk about the different methods to capture information and workflows with digital information, I am going to talk about scanners right upfront.
Like everything electronic, scanners come in all shapes, sizes and prices. On one end, you have the single sided, single page portable scanners (like the Doxie Go)
<img src="uploads/2025/b2b82384b4.jpg" alt="">
Or you can splurge on a high quality, high volume, fairly automatic, double sided scanner with built in sheet feeder
<img src="uploads/2025/6930b6e7e0.jpg" alt="">
Jargon
Before we discuss which one is best for your particular needs, we need to demystify some industry jargon.
- ADF - Automatic Document Feeder is a mechanism that allows you to load many pages into the device and the ADF will automatically feed them to the scanning engine one by one.
- Duplex - The basic scanners like the Doxie are simplex scanners which simply means they scan one side of a page. The more expensive scanners support duplex mode which means they automatically scan both sides of a page.
- PPM - Pages Per Minue is a measure of how many pages the scanning engine can process per 60 second block.
- DPI - Dots Per Inch specifies how much detail the scanning engine can digitize when processing a page. The higher the number the higher quality the scan but the larger the final file and the longer the scanning will take.
- TWAIN / ISIS - TWAIN and ISIS are industry standard protocols of how a device communicates with a scanner.
- OCR - Optical Character Recognition is a software function which can "read" a scanned page and convert it into editable text or add a hidden payer within the scanned file to make the scanned picture searchable by keyword.
- MFD - MultiFunction Device is typically a scanner built into a printer
Smartphone apps
I have tested dozens of smartphone apps (both IOS and Android) and have yet to find one that matches the quality of a "real" scanner. These apps are great when you need to capture something while on the go (such as on a business trip) but typically this is my least favorite option.
You can already read one of my past articles comparing some of the more popular iPhone document scanning apps called "SCANNER PRO, CAMSCANNER+, GENIUS SCAN+ AND PRIZMO DOCUMENT SCANNER APP TESTS" here.
Ignore the hype
Many of the blogs you read about scanner or going paperless talk only about the Fujitsu ScanSnap document scanners. Some do this because they genuinely love them and others do it because they received free demo units or other consideration.
The Fujitsu ScanSnap devices are fantastic, easy to use and powerful, but they are expensive for the average home user. There is no use buying a sportscar if you need a 4 door family sedan.
MFD is fine for most users
If you buy a decent Multifunction Device from a reputable brand, you will likely be satisfied with the price/quality ratio. You can find decent MFDs in every big box retailer, online electronics store and even the direct sale manufacturers.
Right now I use a Brother MFD at home and am satisfied. Remember to look at the specs of the various devices using my jargon demystifier above.
Regardless of what you choose, you want a device that:
- has an automatic document feeder of at least 15 pages
- has paper size guides on the ADF to allow for the scanning of different size documents (paper, receipts, tickets, etc)
- has a colour scanner
- comes bundled (or has available) drivers and scanning software bundle for MAC and Windows (you never know where you will be in 2-3 years)
- is TWAIN or ISIS compliant so you can use other software with it (such as photo editing software)